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Leadership

Committees

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Club Roles & Responsibilities

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Leadership

Board of Admiralty — The Seven Officers

Committees

Committees of the Corporation

All committees operate under authority delegated by the BOA, must remain within approved budgets, report annually to the membership, and meet at least quarterly.

Reference

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Club Documents

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Running the Club

Meeting schedule, annual calendar, and governance requirements.

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Meetings

Meeting Schedule & Requirements

Board of Admiralty (BOA) Meetings

  • Held monthly — all seven BOA officers expected to attend
  • Quorum: majority of BOA officers (4 of 7)
  • Commodore presides; Sailing Master keeps minutes
  • Minutes to be circulated to all officers within one week of the meeting
  • Any BOA member may add agenda items; submit to Sailing Master before the meeting

Annual General Meeting (AGM)

  • Held once per year (first AGM was February 28, 2026)
  • Quorum: 10 members in good standing
  • Business: election of BOA officers, acceptance of financial report, any member business
  • Notice of AGM to be sent to all members in advance per Bylaws
  • Sailing Master maintains the member register and calls roll
Annual Calendar

Key Dates & Deadlines

TimeframeTaskOwner
September / OctoberPrepare annual operating budget for the coming yearPurser & Paymaster
September / OctoberBudget presented to incoming Commodore for reviewPurser
Before AGMAnnual financial report prepared and distributed to membersPurser
AGM (annual)Election of BOA officers; acceptance of financial reportCommodore / Sailing Master
After AGMUpdate officer forwarding addresses and websiteArtificer
May 15 (annual)IRS Form 990 filing deadline (501(c)(7) tax-exempt status)Purser / JAG
Ongoing (annual)Massachusetts annual report filing with Secretary of StateSailing Master / JAG
MonthlyFinancial report presented at BOA meetingPurser
Quarterly (minimum)Each committee must meet and keep minutesAll committee chairs
Governance

Rules of Order & Decision-Making

  • All motions require a second; majority vote of those present passes unless Bylaws require more
  • No member may financially obligate the club without express BOA authorization
  • Only members in good standing (dues current) may vote
  • Each family membership holds one vote at general meetings
  • Each BOA officer holds one vote at BOA meetings
  • Commodore may approve expenditures; may delegate this authority
  • Purser pays only bills approved under the club's financial policy
  • Committees must remain within their approved annual budget
  • All committees must report annually to the full membership at the AGM

For complete procedural rules see the Standard Operating Procedures (SOP) — available in Club Documents.